Athletic Program Coordinator
|Hiring Organization||Chicago Public Schools|
|Post Name||Athletic Program Coordinator|
|Qualification||Bachelor’s degree from an accredited college or university.|
|Employment Type||Full Time|
|Work Hours||8 Hours|
|Salary||USD 30 To USD 35 Per Hour|
|Location||Chicago, Illinois, United States 60644|
Chicago Public Schools (CPS) is the third largest school district in the United States, serving over 330,000 students in 600+ schools and employing nearly 36,000 people, most of them teachers. CPS has ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life.
In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Five core principles are embedded within these commitments – high-quality, rigorous instruction, talented and empowered educators, safety and support, financial stability, and collective impact.
Reporting to their school’s Athletic Director with select oversight from CPS Sports Administration, the Athletic Coordinator plays a critical role in supporting the development and implementation of a comprehensive high school athletics program at their respective school.
The Athletic Coordinator will be held accountable for the following responsibilities:
- Supports the Athletic Director to implement all school-based athletic program initiatives.
- Supports the supervision of licensed and non-licensed staff in Athletics including, coaches, trainers, and support staff.
- Maintains files and records required by policy, regulation, law, and good practice. (Player record cards, Aspen-eligibility, physicals, transfer paperwork, transportation requests, coaching certifications)
- Responds to requests for information. (From OSA, IHSA, FOIA, Title IX, Law Department, Colleges for recruiting, Press releases)
- Supports the implementation of board policies and advises the administration on regulatory matters related to athletics.
- Assesses department needs through consultation with students, staff, and parents. (Equipment, budgeting, transportation, upgrades to venues, technology)
- Evaluates the extra-curricular athletic programs and engage in long-term planning. (Adding or dropping programs or levels, Title IX requirements, additional coaches or trainers)
- Develops and updates handbooks, brochures, and policy manuals.
- Informs the school community about extracurricular athletic programs. (Through websites, emails, media, and social media)
- Stay current on research, issues, and regulations related to athletic programs. (Academic, Racial, Gender, and socio-economic issues in sport.)
- Collaborate to develop a grade check system for student-athletes.
- Maintains and assures that all eligibility reports and lists of participants are submitted on a weekly basis.
- Develops and updates team schedules on all school platforms for public viewing.
- Coordinates with the Athletic Director a school safety plan for every home venue.
- Monitors and Supports Academic Performance of Student-Athletes
- Coordinates with Athletic Director to organize fiscal operations with the department
- Provides recommendations for staff and supports staff evaluations.
- Reviews school-based athletic program structure.
- Manages on-campus facilities and builds development plans for future upgrades and new facilities along with Athletic Director
- Provides collaborative oversight of athletic travel and trips.
- Collaborates with the Athletic Director and department on event management and planning of events (i.e homecoming, senior day, award ceremonies, fundraisers, etc).
- Supports the school and Athletic Director in public relations/media efforts through school communications, social media, school website maintenance, and more.
- Organizes athletic summer programming with support from the Athletic Director and Office of Sports Administration.
Education and Credentials Required:
- Bachelor’s degree from an accredited college or university.
- Minimum three (3) years of related work experience required; sports management or athletics administration (elementary or high school, collegiate, or professional) preferred
Knowledge, Skills, and Abilities:
- Ability to interact and communicate effectively with a variety of audiences.
- Ability to coordinate and support all aspects areas of the athletic program
- Ability to motivate student-athletes and coaches.
- Ability to make rational decisions under stressful conditions.
- Proficiency in being able to use technology and applications, including Microsoft Office (Excel, Word, PowerPoint), Google Suite, web content editing software, and social media platforms.
- This role requires a non-traditional schedule that includes evening and weekend hours based on the individual school’s needs. Hours may change seasonally.
- The ability to have access to a regularly available vehicle is encouraged due to coverage of away contests and practices.
Conditions of Employment
As a condition of employment with the Chicago Public Schools (CPS), employees are required to:
- Establish and Maintain Chicago Residency
Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.
- Be Fully Vaccinated or Submit to Weekly COVID-19 Testing
Employees are required to be fully vaccinated within 30 days of their hire date. Full vaccination is defined as at least two weeks after your second shot of a two-shot vaccination course, or at least two weeks after a one-shot vaccination course. Unvaccinated staff must submit to weekly testing.