Executive Assistant Jobs in Houston

Executive Assistant

Job Details

Hiring Organization Stream Realty Partners, Houston
Post Name Executive Assistant
Industry Private
Employment Type Full Time
Location Houston, Texas, United States 77056

Company Description

Stream began with a vision. Not one focused on bricks and mortar, but one with people at its foundation. It was that vision that our co-founders, Mike McVean and Lee Belland, set out to accomplish when they launched Stream Realty Partners (Stream) in 1996.

Over two decades later, Stream has become a leading commercial real estate services organization working for owners, investors, and occupants. With an operational area covering some of the most active real estate markets coast to coast, we’ve grown from two co-founders in Dallas, Texas to 1,200+ talented individuals in offices across the nation.

True to our original vision, we recognize that the key to our success lies in our people and our unique approach to business. We think and act like owners: our successful history of managing real estate across all asset types allows us to leverage our experience and apply our ownership mentality to our full-service platform and your assets.

Company Core Values: Nice, honest, smart, and passionate.

Job Description

The Executive Assistant will focus exclusively on supporting the Managing Director of Property Management in various capacities including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees.

ESSENTIAL FUNCTIONS

  • Coordinate annual audits of Property Managers for SOC1 compliance.
  • Organize and coordinate specific property information to be tracked.
  • Assist with onboarding of new properties to be managed by Stream.
  • Assist with coordinating New Hire items.
  • Assist with marketing materials for the Property Management team.
  • Coordination of events and meetings as needed.  Liaison with the Marketing team to coordinate meetings and client visits.
  • Review and approve vendor contracts submitted for execution.
  • Support the property management department by engaging team members with a positive and supportive attitude.
  • Administrative support of the Director as needed.

RESPONSIBILITIES

  • Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately.
  • Create a Property Manager Audit Schedule. Ensure audits are completed per schedule; Review audit scorecards and discuss follow-ups with Director.
  • Maintain the electronic filing system.
  • Maintain current information on properties under management.
  • Collect, log, and track information on properties necessary to track total square footage managed, team allocations, electricity contracts, deadline trackers, etc.
  • Coordinate meetings, schedule appointments, maintain calendars and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with PM teams).
  • Respond to general inquiries and provides information as needed, while maintaining confidentiality in all communication.
  • Follow up with PM teams regarding pending items and send reminders for deadlines – Trackers: OPE, Budgets, Utilities, etc.
  • Assist with recognition of work anniversaries and birthdays.
  • Create and find content for newsletters and bulletins.
  • Ensure the team organizational chart is updated.
  • Support PM teams to help prepare for client visits.
  • Act as a company culture liaison between the offsite Office Property Management teams and the HQ office.
  • Write, compile, and distribute meeting minutes for Property Management monthly meetings.
  • Help maintain the Master Houston Property list at the direction of the Director.
  • Keep property management team members informed regarding industry events and organizations (IREM, BOMA, CREMM).
  • Responsible for updating the HOU Events and Engagement Calendar with industry events related to Property Management and all client visits.
  • Curate and distribute client appreciation gifts as needed alongside marketing. Responsible for ordering and sending any milestone gifts for clients as requested by Property Management teams.
  • Assist with employee appreciation initiatives as needed. Organize and distribute marketing materials provided by marketing to the Property Management team and ensure all resources are being utilized.

Qualifications

SKILLS & ABILITIES

  • Ability to work in a fast-paced and deadline-oriented environment
  • Attention to detail
  • Strong interpersonal skills
  • Strong written and verbal communication skills
  • Strong organizational skills
  • Proficiency with MS Word, Excel, and Microsoft Teams
  • Proficiency in Adobe
  • Mathematical aptitude
  • Strong multi-tasker
  • Excellent communication skills
  • Ability to work independently

Additional Information

Stream has been named one of Houston’s Best Places to Work over multiple years.

Stream Realty Partners offers competitive salaries, annual bonuses, medical/dental/vision insurance, prescription drug coverage, health savings account, flexible spending accounts, 401K plans with employer matching, paid vacation, paid holidays, paid sick days, and days off for community volunteer involvement.

All your information will be kept confidential according to EEO guidelines.

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