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Settlements Coordinator

Job Details

Hiring Organization Heritage Auctions
Post Name Settlements Coordinator
Qualification Must have a high school diploma; Completed Accounting Collage courses is a plus!
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary USD 30 To USD 35 Per Hour
Location Dallas, Texas, United States 75261

Job Description

We seek a Settlements Coordinator for our Auction Settlements Department.


  • Ensures all auction settlement proceed payments are accurate, timely, properly authorized, and documented
  • Responsible for continuous improvement and innovation in all auction settlement functions
  • Prepares timely and precise auction settlement documentation and payments
  • Prepares setup of consignment files accurately
  • Scans agreements, enter rates into systems, verifies consigner information, reviews files for completeness, etc.
  • Verifies consignor statements against legal contracts and price realized documentation.
  • Reviews consignor balances before payments are made
  • Meets auction settlement payment deadlines
  • Communicates effectively with high-level executives, peers, and clients
  • Maintains and updates all consignor documentation
  • Settles multiple auctions and auction categories
  • Must be able to multi-task and maintain auction records at various stages of completion simultaneously
  • Assists consignors with questions concerning auction proceed payments


  • Must have a high school diploma; Completed Accounting Collage courses is a plus!

Heritage provides educational advantages for accounting courses to help you advance your profession.


  • Must be highly proficient in basic Microsoft applications, specifically Excel; Microsoft Dynamics GP preferred
  • Excellent organizational and communication skills, both verbal and written
  • Keen attention to detail
  • Highly proactive with a positive attitude


  • Individuals must be able to work in a fast-paced, team-focused environment.
  • Must withstand long periods of sitting, looking at a computer monitor, and phone handling for approximately 3-8 hours daily. 
  • Must be able to lift up to 25 lbs. occasionally.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

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