Management Jobs in Houston Texas

Document Management Specialist (PP&C)

Job Details

Hiring Organization Axiom Space
Post Name Document Management Specialist (PP&C)
Industry Private
Employment Type Full Time
Location Houston, Texas, United States 77058


Axiom Space is the commercial leader in human spaceflight and on-orbit research & manufacturing services, steered by a team of experts and guided by the vision of a thriving home in space that benefits every human, everywhere.

Axiom provides unprecedented access to the International Space Station today while building and operating its successor – the world’s first international commercial space station – to improve life on Earth and foster possibilities beyond it.


Our mission-driven team is seeking bold and dynamic employees who are preoccupied with big questions: Where do we go from here? What are the limits of innovation and exploration? How do we continue to evolve as a species?

This position will work on-site at our headquarters in Houston, Texas with the Project Planning & Controls (PP&C) team. This position will develop, implement, and manage the project document management policies and procedures in the work environment

Note: Proof of COVID – 19 vaccination status (vaccination card) will be required for employment otherwise a request for medical or religious accommodation is necessary


  • Develop, implement, and follow approved document control procedures, work processes and instructions developed for the project and program
  • Develop the document management protocol and standards and ensure they are followed by the Project and Contractors/Consultants’ personnel
  • Provide effective and efficient document control services
  • Identify and coordinate the timing and support needed for document development and updates to support the project and program needs
  • Execute quality control on all incoming and outgoing documentation and correspondence, with attention to detail, to spot irregularities and non-compliance
  • Prepare routine documents, logs, registers, and reports using standard word processing, spreadsheets, or other department-specific computer applications (e.g. Confluence), to support work activities as needed
  • Provide technical guidance and support to project team members in the use of automated document management tools
  • Provide Document Management and Document Management System guidance and training to Axiom, Customers, and Contractors/Consultants.
  • Evaluate and implement work process improvements in related areas of responsibilities
  • Participate in quality assurance audits, internal technical reviews, client reviews, and external audits
  • Be capable of performing clerical duties if required
  • Perform other tasks as assigned by PP&C Manager


To perform this job successfully, an individual must be able to perform each duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

“This position has been posted at multiple levels. Depending on the candidate’s experience, requirements, and business needs, we reserve the right to consider candidates at any level for which this position has been advertised.”

Education & Experience

  • Associate or Bachelor’s Degree in Business Administration, Communications or related degree, or equivalent experience
  • 10 years of related configuration/document management experience
  • Experience in document control and records management, including client interface, document control, records management, and project close-out activities.
  • Proven knowledge of information lifecycle and data flow requirements in an engineering design/construction/consulting environment.
  • Ability and experience communicating directly with stakeholders up to executive leadership to elicit requirements, request information and/or support, and follow-on actions.
  • Demonstrated background working with multidisciplinary teams.
  • Experience developing and utilizing report capabilities utilizing automated data systems (i.e., MS Access, SharePoint, Visio, Excel Pivot Tables, or some other related system).
  • Demonstrated time management and organization skills to meet tight deadlines and quality objectives.

Essential Functions

Work Environment: Generally, an office environment, but can involve inside or outside work depending on the task.


  • Must be able to complete a U.S. government background investigation.
  • Management has the prerogative to select at any level for which the position is advertised.
  • Proof of U.S. Citizenship or US Permanent Residency is a requirement for this position.

Physical Requirements

  • Work may involve sitting or standing for extended periods (90% of the time). May require lifting and carry up to 25 lbs. (5% of the time).
  • Equipment and Machines
  • Standard office equipment (PC, telephone, printer, etc.).


  • Highly organized and detail-oriented; able to juggle, prioritize, and keep track of multiple tasks and projects.
  • Ability to multi-task, work independently with minimal supervision, and make and communicate the rationale behind key decisions in a constantly evolving fast-paced work environment.
  • Strong project and time management skills with a high level of intuition and judgment.
  • Must have a “can do” attitude – no job is too big or small, problem solver.
  • Ability to take on ownership of projects ad hoc and drive them from beginning to end.
  • Excellent written and verbal communication skills
  • Self-motivated and proactive; creative mind with an ability to suggest improvements.
  • Self-assured and energetic self-starter; proactive about learning and motivated to take on additional responsibilities over time.
  • Strong interpersonal skills, including the ability to integrate quickly into a small team and represent the company with integrity.
  • Professional, confident, driven, and dynamic.
  • Passionate about creating an inclusive workplace where people from different backgrounds can succeed.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

  • Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values
  • Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics
  • Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values; benefits organization through outside activities; supports affirmative action and respects diversity
  • Communications – Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods
  • Cost Consciousness – Works within approved budget; develops and implements cost-saving measures; contributes to profits and revenue; conserves organizational resources
  • Teamwork – Eager and able to work in a collaborative and cross-disciplinary fashion in a fast-paced, dynamic, and deadline-oriented environment

Axiom Space is proud to be an equal-opportunity employer. Axiom Space does not discriminate on the basis of race, regional color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Apply Now

Leave a Comment